Accounts Payable Lead - Las Vegas, NV

Job description

Join Switch

Switch, the developer of SUPERNAP data centers, is the revolutionary technology solutions company led by inventor and solutionist Rob Roy. As Founder and CEO he holds 260 patents and patents pending that have produced an essential and future-forward transformation in data center architecture, engineering, technology and operations. His vision also resulted in the creation of the SUPERNAP CORE Cooperative. It is the world’s only $3 trillion independent purchasing and collaboration ecosystem, guided by the company’s unique operating ideology called Truth in Technology.

Designed by Rob Roy, the Switch award-winning Tier IV Gold SUPERNAP data centers are certified as the highest-ranking colocation data centers in the world and are maintained by the highest-rated mission critical operations teams. With more on-net, independent cloud providers than any other physical cloud gateway, Switch connects thousands of clients and providers from within the facility. Switch is the recognized world leader in colocation design, development and mission critical operations.

Switch, with clients ranging from sophisticated startups to Fortune 100 powerhouses, enables unparalleled mission critical solutions that make a difference in innovation, ROI and communities as a whole.

Accounts Payable Lead - Las Vegas, NV

The Accounts Payable Lead is a position reporting directly to the Accounts Payable Manager. The position provides direct support and decision making for the team and for processing all invoices and credit card receipts received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This position will be responsible for reviewing and completing daily tasks such as invoicing, reconciliations, and customer vendor communication, all in an accurate and timely manner. This position will assist in implementing company initiatives and best practices to ensure a healthy and compliant organization. This position will report directly to the AP Manager.

Essential Duties and Responsibilities:

• Lead AP team and delegate/assign projects and daily tasks within department
• Make decision for the team in achieving goals/targets and missions
• Assist on scheduling PTO to ensure proper coverage in Accounts Payable
• Train new team members and continually provide hands-on training, as well as update manuals for all AP processes
• Maintain and update work instructions for ERP software and A/P modules
• Assist AP team and manager on a daily basis, as well as with month-end closing, including accruals and re-classes
• Maintain and update assigned balance sheet reconciliations
• Prepare and send out sales tax returns due monthly, quarterly, and yearly
• Review invoices and journal entries in the system
• Reconcile vendor statements, research and correct discrepancies
• Ensure that all invoices are properly coded to the appropriate accounts
• Maintain/update vendor information in AP system
• Prepare and send out MISC-1099 forms to eligible vendors and Internal Revenue Service yearly
• Assign invoices to clerk(s) for entries
• Prepare and complete vendor’s credit application and work with legal and purchasing departments to obtain necessary approvals and other documents
• In charge on bigger accounts and reconciliation
• Make decision and assist others for coding
• Provide assistance as needed by other departments related to Accounts Payable
• Monitor discount opportunities and schedule for payment on a timely manner
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or requesting purchase order amendments
• Assists with copies of purchase orders and receivers to enable controls in accounting
• Maintain and update list of monthly recurring charges on all utilities and accounts that are due monthly, quarterly, and yearly
• Provide assistance to internal and external auditors
• Process purchase invoices including construction, utilities, maintenance, and service billing into the system on a daily basis
• Match and post invoices against POs in the system
• Collect and process receipts for multiple credit card transactions into the system on a weekly basis
• Process employee expense reports into the system
• Process invoices due for payment to vendors in a weekly basis
• Scan and maintain digital copies of invoices, receipts and other documents
• Set up a new vendor accounts in the system
• Request signed copies of vendors’ W-9, thereby maintaining that the system is up to date
• Assist vendors on any payment requests, questions, or issues via phone or e-mail
• Assist on month-end including entering journal entries for accruals and re-class
• Provide assistance as needed by the department
• Must be able to meet deadlines as assigned
• Perform other duties as assigned

Required Job Skills:

• Must be able to type at least 35 wpm
• Must be able to use 10key by touch
• Must be able to multi-task with accuracy
• Must be detailed-oriented
• Must have a positive attitude and be a team player
• Must have great and effective communication and customer service skills
• Must have great and effective time management skills

Computer Equipment and Software:

• Proficient with Microsoft Office programs including Word, Excel, Outlook and PowerPoint
• Experience in Microsoft Dynamics (Navision) is a plus, but not necessary
• Experience in Oracle is a plus, but not necessary

Certification:

• Accounts Payable Specialist Certified preferred but not required

Education:

• Associates degree or higher is preferred but not required

Experience:

• 8+ years’ experience of accounts payable processing experience
• Training and A/P Lead position experience
• Demonstrate experience with general ledger account reconciliations including month end closing processes and general knowledge of accounting principles